ASSISTANT DIRECTOR: SUPPLY CHAIN & ASSET MANAGEMENT

POST 01/34:

REF NO: AC2/1/26

SALARY: R468 459 per annum (Level 09), plus benefits

CENTRE: Administration Centre

Grade 12 or equivalent (NQF Level 4).
A recognised National Diploma or Degree in Supply Chain Management, Logistics Management, or a related field (NQF Level 6 or 7).
Three (3) to five (5) years’ experience in Supply Chain Management (tender and logistics management), of which at least three (3) years must be at a supervisory level.
Computer literacy.
Valid driver’s licence.

Competencies and Knowledge:

Knowledge of the PFMA, PPPFA, Treasury Regulations, Supply Chain Management Framework Act, and BBBEE Act.
Understanding of the Supply Chain Management cycle, including demand management, acquisition, logistics, disposal, and supplier relationship management.
Knowledge of Asset Management and National Treasury SCM guidelines.

Skills:

Develop, review, implement, and monitor Supply Chain Management (SCM) policies in line with relevant legislation.
Ensure effective implementation and monitoring of SCM policies and procedures.
Introduce and maintain systems for provisioning, procurement, stock control, and reporting.
Identify preference point systems and appropriate goals per commodity in line with preferential procurement policy objectives.
Conduct awareness sessions on approved SCM policies.

Procurement Management:

Oversee the procurement of goods and services for the college in compliance with SCM policies and procedures.
Ensure that all official orders are compiled and authorised within three (3) days from receipt of quotations or comparative schedules.
Align procurement plans, policies, and strategies with the annual budget.
Manage the review of summaries of quotations, specifications, and supplier documentation to ensure compliance with prescribed requirements.
Ensure that purchase orders are generated, approved, and processed timeously.
Ensure that received goods and services are submitted to the Finance Department for processing.
Oversee the development, maintenance, and utilisation of the central supplier database.
Prepare and maintain accurate records and documentation for all solicitations, responses, purchases, contracts, correspondence, and follow-ups.

Demand and Acquisition Management:

Manage the administration of tender briefing sessions.
Manage the preparation of tender documents upon receipt from the Bid Specification Committee.
Coordinate logistics for Bid Evaluation and Bid Adjudication Committees.
Serve as an observer on Bid Evaluation and Adjudication Committees.
Ensure that adjudication processes are aligned with preferential procurement strategies.
Establish Bid Specification, Bid Evaluation, and Bid Adjudication Committees and oversee their proper functioning.

Asset Management:

Oversee the implementation of the college’s Asset Management Plan.
Ensure that all existing and new assets are barcoded and recorded in the asset register.
Review and maintain the asset register (hard copy and electronic) to ensure it is always up to date, including asset movements and disposals.
Provide guidance on fruitless and wasteful expenditure related to assets, disposal of obsolete assets, and reallocation of redundant assets.
Monitor asset counts, verifications, and office inspections of all assets and storerooms.
Coordinate the receipt, processing, and distribution of new assets.
Oversee the identification of assets for disposal.
Facilitate and record cases of loss, damage, or mismanagement of assets.
Ensure asset verification and establish an Asset Disposal Committee.
Coordinate internal, external, and unauthorised movements of assets.
Validate loss control reports and conduct loss analysis to identify trends, security gaps, and investigate losses.

Supplier Database Management:

Ensure the development, maintenance, and continuous updating of the supplier database.
Ensure that manual records are kept for all supplier documentation.
Ensure confidentiality of all supplier information and documentation.
Monitor the TVET College supplier database on the Pastel system.

Staff Management:

M L. Malindi
Tel: (047) 873 8875

Email applications to: asdscm326@ikhala.edu.za

Real Job