ASSISTANT DIRECTOR: OFFICE MANAGER

POST 01/36: 
REF NO: AC4/1/26

SALARY: R468 459 per annum (Level 09), plus benefits
CENTRE: Administration Centre

REQUIREMENTS

• A recognised National Diploma or Degree (NQF Level 6 or 7) in Public Management, Public Administration, Business Management, Business Administration, Office Management and Technology, Management Assistant, or a related qualification.

• Three (3) to five (5) years’ relevant experience in a strategic planning and administrative environment.

• Computer literacy.

• A valid driver’s licence.

Competencies and Knowledge:

• Knowledge of Public Service legislation and policies.

• Knowledge of the PSET sector.

• Knowledge and understanding of TVET and CET administration.

• Understanding of the Higher Education sector.

• Knowledge of corporate governance principles.

• Understanding of cost centre budgeting, expenditure, and cash flow management.

• Knowledge of the Employment Equity Act, Public Service Act, Public Service Regulations, Labour Relations Act, and related legislation.

Skills:

• Planning and organising

• Financial management

• Report writing

• Communication and interpersonal skills

• Problem-solving

• Analytical skills

• Client orientation

• Project management

• Team leadership

• People management

• Computer literacy

DUTIES

• Render administrative and executive support services in the Office of the Principal.

• Ensure effective and efficient management of the college, including workflow management in the Office of the Principal.

• Conduct research and provide expert administrative advice to the Principal and other officials.

• Quality check correspondence, including letters, memoranda, and submissions.

• Oversee and monitor the budget of the Office of the Principal.

• Coordinate college inputs for annual, quarterly, and monthly reports, as well as cash flow statements.

• Establish and implement effective records and document management systems.

• Follow up on and collate progress reports on the implementation of resolutions.

• Coordinate reports and presentations for forums attended by the Office of the Principal.

• Provide secretariat support to the College Council, Council Committees, Academic Board, Senior Management, and external stakeholders.

• Manage the calendar and scheduling of meetings and communicate with relevant stakeholders.

• Coordinate and arrange meetings, proceedings, and activities of governance and management structures.

• Provide technical support during meetings and proceedings.

• Compile agendas, minutes, reports, and other official records.

• Distribute relevant documentation for meetings.

• Maintain a register of resolutions and ensure follow-ups with responsible officials.

• Ensure approved minutes are signed, filed, and safely kept.

• Prepare presentations, speeches, and reports for the Principal and Council Committees.

• Provide strategic management, monitoring, and evaluation services.

• Facilitate and coordinate operational and strategic planning processes.

• Coordinate and compile strategic and operational plans.

• Set and support the research agenda.

• Facilitate the development and implementation of service delivery improvement plans.

• Coordinate and support the implementation of priority programmes and projects.

• Coordinate and compile institutional performance and strategic reports.

• Assess institutional effectiveness and efficiency in achieving service delivery objectives.

• Facilitate the implementation of productivity measurement frameworks to assess how effectively labour, financial resources, and infrastructure are translated into outputs and services.

ENQUIRIES

Mr L. Malindi
Tel: (047) 873 8875

APPLICATIONS

Email applications to: asdotp426@ikhala.edu.za