CBRE Excellerate

Position: Lease Controller
Location: Johannesburg, Gauteng
Employment Type: Permanent
Posted: 28 January 2026
Closing Date: 03 February 2026

Job Details

• Division: CBRE Excellerate

• Business Unit: Portfolio Services

• Reports To: Lease Manager

• Minimum Experience: Associate Level

• Industry: Real Estate

• Functional Area: Administrative

Job Purpose

The Lease Controller is responsible for managing and controlling all lease contracts and overseeing the property portfolio on a regional basis. The primary objective is to maximise rental income and/or manage rental expenses while ensuring data integrity for both buildings and tenants. The role includes handling audit queries, controlling all financial and administrative aspects of leases, overseeing financial processes, and delivering accurate reporting to clients. The incumbent will also establish and maintain effective support services for the property management functions within the portfolio.

Key Responsibilities

The duties include, but are not limited to:

• Manage leasing activities, including lease renewals, rent reviews, negotiations, and related documentation.

• Facilitate approvals and acceptance of leases and oversee the signing of lease agreements from both landlord and tenant perspectives.

• Oversee and verify the capturing of new leases, renewals, reassessments, and corrections on SAP.

• Support accounting services (credit control) by coordinating rental invoicing, adjustments, reconciliations, variance reporting, and customer creation.

• Compile and communicate deviation reports and implement preventative measures to avoid recurrence.

• Maintain accurate and detailed monthly status updates for buildings and lease classifications.

• Compile property-related reporting schedules and actively manage the portfolio expiry profile.

• Maintain a reminder system to ensure the timely finalisation of all lease administration matters.

• Oversee tenant and landlord administration, including tenant retention through engagement and responsiveness to tenant needs.

• Liaise with business units and third parties regarding additional space and maintenance requirements.

• Ensure all queries are resolved within agreed SLA timeframes and proactively deliver effective solutions.

Decision-Making Authority

The role operates within established policies, procedures, and guidelines and requires strict adherence to prescribed rules, routines, and standards.

Qualifications and Experience

• Grade 12 or equivalent qualification (NQF Level 4)

• Additional property-related qualification at NQF Level 5 or higher

• A Bachelor’s Degree in Finance, Property Management, Business, or Accounting will be advantageous

• Minimum of 5 years’ relevant experience in property management or administration, including leasing administration, financial accounting, and client interaction

• Sound knowledge of the South African property industry and property markets

• Strong general administration, accounting, and financial acumen

• Knowledge of asset management and legal requirements relating to lease agreements

• Experience with ERP systems, property management procedures, service contractors, insurance policies, and house rules

Skills and Competencies

• Advanced computer literacy (MS Word, Excel, PowerPoint, SAP, contract creation and procurement systems)

• Strong financial calculation and reporting skills

• Excellent administrative and organisational skills

• Effective presentation and interpersonal skills

• Strong analytical and numeracy abilities

• Problem-solving and decision-making skills

• Excellent verbal and written communication skills

• Customer-focused with strong attention to quality

• High level of accuracy, attention to detail, and deadline-driven

• Ability to work under pressure in demanding environments

• Initiative, self-confidence, assertiveness, and integrity

• Strong teamwork, cooperation, and self-starter mentality

• Diligent, methodical, and highly reliable

Key Drivers of Work Volume

• Complexity of reporting requirements

• Number of leases and size/profile of the portfolio

Key Relationships

• Internal: IT, Leasing Manager, Controllers, Administrators, Accounts Receivable Team

• External: Tenants, Clients

Apply here